PebbleCreek Quilters


PEBBLE CREEK QUILTERS
Board Meeting Feb 4, 2019 

BOARD MEMBERS PRESENT:
Jean Fry, Cheryl Skummer, Kathy Brown, Marlene Kuskie, Roberta Penchina, Judy Frank 

COMMITTEE CHAIRS PRESENT:
Roberta Penchina, Judy Frank, Linda Rowe, Karen Rubsam, Ronda Jones, 

COMMITTEE MEMBERS PRESENT: None

Also present: 
Cindy Santoro


CALL TO ORDER:  Jean Fry called the meeting to order at 9:00 am. 

The January 2018 Board meeting minutes stand approved as posted. 

REPORTS OF OFFICERS AND STANDING COMMITTEES:
President:  Welcome to the meeting.  Reported that meeting space has been difficult to obtain.  Plans for meeting locations are scheduled as follows: 

February and November:  Tuscany Ballroom
March: Arts Room
April and December Holiday Luncheons:  Chianti Room at Tuscany Falls.

Vice-President:  Excused from meeting but sent report that she is working with Crystal regarding the spring luncheon.

Secretary: No Report. Terri Barnett is excused due to a family emergency.  Linda Rowe agreed to take minutes for this meeting.

Treasurer:  Cheryl Skummer:

Cheryl’s name is now on the account.
Our current balance is $14, 883.75.  This include $7004.77 in long arm savings.


Programs and Education: Kathy Brown:
All classes open for registration are full
Kathy Brown will be teaching binding at tonight.
Feb. 4, Sew Fun Evening, How to make a great binding.
Feb. 5, 12, Margaret Sharp and will teach Valentine’s placemats.  Both Classes full and Wait list.
Feb. 19th, Carole Schumacher, Jelly Roll Rug. 
March 5th – Hand Applique. (Class is not open yet.)
March 19th, Cathy Howell, Sew Together tote.  Class is full with a wait list.
Group discussed issue of class no-shows.  Kathy reported there is no trend.  If a trend is noted she would address.

Community Service: Judy Frank
For January 100 items were completed.  These included:  63 blankets, 30 bibs, 5 bears, 2 burb cloths and 10 dog beds.
Charity sew day is 3rd Friday of every month.  Snacks are being provided and appreciated by volunteers.
February 16, the focus will be youth quilts.
March 16th, Joni will teach easy block for hospice of AZ. 

Long Arm: Roberta Penchina:
The new envelop payment system is working, but members need to remember to check off the method of payment (check or cash).  

Maintenance is scheduled for March.  The basic service fee is $200.00.  Since it has been two years since the last service it is anticipated that there could be additional service needs.  Roberta request that the board approve additional payment up to $500.00 in case this occurs as the service person comes from California and failure to be able to pay could significantly delay service.  The board approved this potential expenditure.

Publicity: Marlene Kuskie:
Marlene is putting together a poster for placement on bulletin boards in Tuscany and Eagles Nest to generate interest of potential new members in the club.  She is also working on an article for the PC Post. 

Sales: No report. 

Social: Linda Rowe, Karen Rubsam:
Survey Monkey result were shared with board and committee members. 

Librarian: No Report
Historian: No Report
Webmaster: Ronda Jones -No report

Display Window: Cynthia Schwartz:
The window is full of items from the last Community sew day.  Items that are red or heart themed are requested as soon as possible for February.  

SPECIAL COMMITTEES

Veteran’s Quilts: Jean reported she is looking for a chair person to head up this effort. 

World War I Quilt: Linda Rowe, Karen Rubam:
A subcommittee including, Linda, Karen and three members who worked on the quilt, Jan Johnson, Donna Wisnoski and Erma Taylor met to discuss options.  Much information was shared. 
Key findings included:
Although much information was documented, there is a significant amount of interesting oral history that could be best captured in a video format.  Donna’s grand-daughter is a broadcast journalist who may be helpful in this process.
Members are quite concerned that before the quilt is relocated that efforts ensure the quilt will remain available to the public for preservation and to honor the memory of WWI veterans.  An idea to use media such as PBS and local community leaders with a military connection such and Cindy or Megan McCain, and/or Martha McSally may generate interested and desire to home the quilt leveraging members in more ability to negotiate term for permanent placement.  

Opportunity Quilt:  No report.  Jean is still looking for someone to chair committee for ticket sales.


Documentation: No report
As reported at last meeting: Feb. 8th:   If you have a quilt and want it documented, let Donna Wisnowski know and she will get is scheduled. 

Challenge quilt: No report.
As reported at least meeting, we have the big window for March and April. 
Hexie quilts due March 1st.  Can be place mats, runners, etc. 

UNFINISHED BUSINESS 
The Sewing room is closed March 22nd and 23rd.  Art walk for Fine Arts

NEW BUSINESS
The 2019 draft budget was reviewed and approved by the board.  Budget was determined based on prior year’s data. Judy Frank made a motion that the budge be approved as proposed and revisited in July to make adjustment if needed.  Motion was seconded by Kathy Brown.  Motion was unanimously approved by Board Members.


ADJOURNMENT:
Judy Frank moved to adjourn.  Cheryl Skummer – seconded the motion.  

Jean Fry adjourned the meeting at 10:15 am.

Respectfully Submitted
Linda Rowe on behalf of
Teri Burnett, Secretary

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